Terms and Conditions


Complete the online registration form together with five high-resolution landscape images (no smaller than 1MB each, Supported image format: .jpeg, .jpg, .png, max size per image: 5MB, Max size total : 10MB | Recommended resolution – 1000px width for landscape photos, 700px width for portrait photos, 72 dpi) of the exterior view, features and inside of the property as well as a short description best describing the facilities and general information regarding the hostel. Descriptions should not exceed a max of 150 words & submit.

Settle the registration fee within 10 working days from entry date and submit the proof of settled invoice by email to hostel@hosteloftheyear.com

Logo, images and actual informations

The update of official Hostel Of The Year logo by the participating hostel on marketing material is compulsory – at least on hostels website This will assist in generating votes during the annual voting process to confirm that the hostel is an official participant. It is compulsory to utilise only official Hostel Of The Year marketing logos given to confirm that the hostel is an official participant.

Images and information that you send us will be used by us for any purpose, it will not be subject to confidential treatment and may be disclosed by us without further consent from participants.

Hostel Of The Year Awards retain the right to disqualify entries.

Should there be any information changes on the side of the participating hostel, this should be emailed to hostel@hosteloftheyear.com to update the company profile. Should any information changes (e.g. Contacts, name changes, service changes) not be communicated with the Hostel Of The Year Awards, we will not be held responsible for outdated information of profiles.

Authorised company representatives who submit entries will be our primary point of contact unless we are otherwise notified.

When a property re-registers from one year to another, existing images and descriptions of the property will be used unless we receive the updated version within 10 days from entry date.


Registrations can be paid via Bank Transfer only.

Registration invoice to be settled within the given timeframe.

The full registration fee should reach the Hostel Of The Year bank account; thus, all relevant bank costs should be added, and provision should be made for any charges that may occur due to transferring of funds.

Proof of payment is required and should be emailed to hostel@hosteloftheyear.com


All voting results are public during the voting period and will be shared with any participants by this time.


Although we work very hard to provide you with the most current and accurate information on our website, we can’t and don’t warrant that everything you see on this Site is up-to-date, error-free or complete

Cancellation Policy

Registration fees are not refundable.

No cancellations will be accepted once entries have been successfully submitted.

The company will be held liable for payment of the once-off administration fee as well as any legal costs resulting from failure to pay.

By submitting the administration form, the company agrees to participate officially in the Hostel Of The Year Awards for actual year.

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